Read and check the invoice.
Capture invoice details from email, uploads, or connected systems. Check the information before it moves through the workflow.
AP AUTOMATION SOFTWARE
AP AutopilotAI that does the invoice work.
Capture, matching, coding, and vendor follow-up, handled within your policies. Listra investigates exceptions and brings your team the work that’s ready for approval.
THE INVOICE WORKFLOW
From incoming invoice
to prepared approval.
Listra brings the documents, checks, and follow-up into one process, so your team doesn’t have to move each invoice through it manually.
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Check it against the evidence.
Compare invoices with purchase orders, receipts, and contract terms. Identify price and quantity differences that need investigation.
Prepare the accounting.
Apply your coding rules to GL accounts and allocations, with automatic coding where your settings allow.
Send the work to the right person.
Route invoices according to your approval policies, with supporting documents and the work completed attached.
WHEN THE NUMBERS DON’T MATCH
Listra works through
the exception.
A price or quantity mismatch starts an investigation. Listra checks the evidence, follows up for a correction, and verifies what comes back.
- 1
Find the reason.
Review the relevant purchase order, receipt, or contract to establish what should have been billed.
- 2
Get the correction.
Contact the vendor with the discrepancy and supporting information. Follow up for the corrected invoice.
- 3
Verify the resolution.
Check the revised invoice against the evidence and bring the resolution together for approval.
LISTRA- Wednesday morning. Twelve invoices arrive before lunch.
- Listra reads, matches, and codes each one.
- One doesn't add up: 40 units billed.
- The receipt shows 36 arrived; 4 are on backorder.
- Listra asks the vendor to bill what arrived, and a corrected invoice for $4,350.00 comes back.
- The AP manager approves it on a phone, between meetings.
When your judgment is needed, you stay involved. Missing evidence or a decision outside your policies comes back to your team with the context gathered so far.
WHAT REACHES YOUR TEAM
The decision, prepared.
The authority, yours.
Open the approval request and see the amount, what Listra resolved, and the evidence behind it. Review and approve from your desktop or phone.
- What needs your approvalThe invoice and amount, ready for your decision.
- What Listra has doneA concise explanation of the investigation and resolution.
- What supports the decisionThe relevant documents and vendor correspondence, available together.
For prepared invoices, approval is a single click. Decisions that need more input are escalated with context.
AUTOPILOT WITH BOUNDARIES
Your policies determine
how the work gets done.
Define what Listra handles automatically, what needs approval, and when your team steps in. Keep visibility into every invoice along the way.
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Listra approves what’s within the limit you set and only notifies you about the rest.
Set the operating limits.
Use matching tolerances, approval thresholds, and escalation rules to guide what happens next.
See the work and its evidence.
Keep invoice documents, vendor communications, and a record of actions together for review.
Retain payment authority.
Your team controls payment release and payment batches. Approving an invoice remains a separate decision.
BUILT AROUND YOUR OPERATION
Keep your ERP.
Change the invoice workload.
Listra integrates with all major ERP and accounting platforms. Put AP Autopilot alongside the systems your finance team already uses.
Discuss your setupConnect your systems.
Identify the accounting data and supporting documents your AP workflow needs.
Define your policies.
Establish coding rules, matching tolerances, and approval responsibilities.
Decide what runs automatically.
Set which work Listra handles and which decisions return to your team.
SEE IT WITH YOUR WORKFLOW
What would Listra
take off your team’s plate?
Walk through your invoices, recurring exceptions, and approval requirements in a personalized demo.